STRUCTURING

Of the multitude of challenges facing organisations, retaining intellectual capital and institutional memory as a result of high staff turnover as well as the need to improve workforce performance and compliance, are at the forefront. These are impacted by the lack of up-to-date procedures, documentation, job descriptions and forms.

PSTI will enable your staff to become self-sufficient at capturing all your standard operational procedures, intellectual capital, standardised document templates, using an integrated electronic system. We offer training, facilitation and consulting services through a tried and tested methodology. The system houses all the required knowledge and information that your employees need to offer your customers a consistent level of exceptional service throughout the entire organisational network.

We will facilitate and train your organisation to:

  • Capture accumulated organisational wisdom.
  • Standardise operations between branches.
  • Update job profiles, roles, and descriptions.
  • Extract, retain and share procedural knowledge.
  • Make information easily accessible.
  • Create a platform from which information can be analysed, documented and published.

On an easy to navigate, user-friendly, quick to update and interactive system.

Typical areas of Application:

Accessibility allows for the transfer and flow of knowledge to your employees at the touch of a button, which will enable them to perform their duties optimally. You can also expect induction periods for new staff members to be much shorter.

Business case for activity based organisational modelling

  • Systemise your organisation
  • Documented accumulated wisdom
  • Provide evidence of compliance
  • Support business continuity
  • Single version of the truth – cradle to grave
  • Record changes in a single repository
  • Central communication hub for changes to procedures
  • Standardise the procedure manual and make it electronically available
  • Clear demonstration of – risk mitigation, controls & evidence of control
  • Provide evidence of compliance to principals of the sound management of operational risk
  • Forms a sound base for workflow implementation, training, capacity management, activity based costing, impact analysis and resource planning

Business Benefits

  • Clarity of roles and responsibilities between departments e.g. branches, back office, administration, internal audit and compliance
  • Identify current shortcomings, inconsistencies and control weaknesses
  • Remedial actions activities are defined in the event of something going wrong
  • Standardisation
  • Through the exercise, operational awareness and knowledge is enhanced throughout the organisation which results in better understand the importance of each person’s role
  • Collaboration between departments is improved
  • End to end activities are being identified
  • Reliance on key staff is diminished as intelligence is documented
  • The output is the basis of training new staff to ensure consistent results i.e. No broken telephone
  • Serves as a basis for branch support and as a call centre
  • Reduce financial loss
  • Provides principles for the sound management of operational risk
  • Reduction in audit fee
  • Regulatory compliance

Are you ready to systemise your business?

Contact us today for a quote…